If you need to withdraw from UFV or drop courses and you meet the deadlines, you may be able to do one of the following:

• Request a refund.
• Transfer your fees to the next available semester.

Note: You are not eligible for a refund or transfer if you withdraw from UFV after the first two weeks of classes.

Eligibility for refunds

There are different rules for current and incoming international students. There are also different amounts of refund available, depending on circumstances.

Any refund you receive is based on the total tuition fees for each course. You must also meet the withdrawal deadlines set by the Office of the Registrar.

 

INCOMING STUDENTS

Complete withdrawal

As an incoming student, if you withdraw completely for the semester you have paid for and meet the transfer or refund deadlines, you may be eligible to:

• Transfer your fees to the next semester (deferred admission).
• Get a full refund.
• Get a partial refund. 

Transfer your fees to the next semester (deferred admission)

As an alternative to withdrawing, you can transfer your fees to the next available semester without any penalties if:

1. You complete a Request for Deferred Admission form.
2. You submit the form by the deadline.
3. The Office of Admissions approves your request.

Note: Some programs are not eligible for deferrals.

Deferring an offer of admission for international students

Full refund

As an incoming student, you may be eligible for a full refund if you request it before classes begin, and you have one of the following:

• A letter from the Canadian Embassy, High Commission, or Consulate refusing to give you a study permit
• An official medical note from a doctor stating that you are unable to attend due to medical reasons

Note: You must include a copy of one of the above letters with your request for a refund.  Please also note your refund is processed at the prevailing daily retail exchange rate which may differ from what the rate was when you made your original payment.

Partial refund

As an incoming student, you are eligible for a 50% refund if you meet all the following criteria:

• You withdraw from UFV to attend another public, post-secondary institution.
• You make your request for refund before classes begin.
• You give us a copy of your letter of acceptance from the institution you will be attending.

You are eligible for a 25% refund if:

• You withdraw from UFV for any other reasons.
• You make your request before the end of the second week of classes.

The $150 application fee and $150 administration fees are non-refundable. Your maximum refund will be $300 less than the amount of your deposit. The processing time for refunds is approximately four weeks.

Partial withdrawal

Fall or winter semesters

As an incoming full-time international student at UFV, you pay a flat rate for 12 credits per fall or winter semester. If you drop one or more credits, you are not eligible for a refund unless both of the following apply to you:

• You registered for more than 12 credits.
• You want to withdraw from the excess credits.

Refund eligibility also depends on the withdrawal dates as outlined by the Office of the Registrar.

Summer semester

For the summer semester, you may be eligible for a partial refund if you drop any courses before the deadlines set by the Office of the Registrar.

It is important to know that by dropping credits, the status of your Canadian study permit may be affected. Review Immigration, Refugees and Citizenship Canada rules for study permits to ensure you continue to meet the eligibility criteria.

Email us at studypermits@ufv.ca if:

• You still want to drop courses and receive a partial refund.
• You have questions about how IRCC rules may affect your study permit if you drop a course.
• You have any other questions about refunds and rules that we have not addressed on this page.

All partial refund requests are final.

 

CURRENT STUDENTS

Complete withdrawal

As a current student, if you withdraw completely for the semester that you have paid for and meet the transfer or refund deadlines, you may be eligible to:

• Transfer your fees to the next semester.
• Get a full refund.
• Get a partial refund.

Transfer your fees to the next semester

If you notify UFV International before classes start, you can transfer your fees to the next semester with no penalty.

Email international@ufv.ca to request a fee transfer.

Get a full refund

As a current international student, you are eligible for a full refund, minus the $150 refund administration fee, if you meet one of the following criteria:

• You are not registered for the semester for which you are seeking a refund.
• The Canadian Embassy, High Commission or Consulate refuses to give you a study permit and you send us a copy of the letter.

Get a partial refund

If you are registered in the semester for which you are seeking the refund, you may be eligible for a partial refund. 

• If you notify us before classes begin, you may be eligible for a 50% refund.
• If you notify us during the first two weeks of classes, you may be eligible for a 25% refund.

Partial withdrawal

Fall or winter semesters

As a full-time international student at UFV, you pay a flat rate for 12 credits per fall or winter semester. If you drop one or more credits, you are not eligible for a refund. The exceptions to this are if you meet the Registrar’s withdrawal deadlines, and one of the following applies:

• You take more than 12 credits but decide to drop some or all the extra credits.
• You meet the criteria to take fewer than 12 credits.

Criteria to take fewer than 12 credits

To take fewer than 12 UFV credits during the fall or winter semesters, you must make a written request. Your request must include evidence that demonstrates one of the following criteria:

• You will have a full-time course load for the semester because you are taking UFV courses at the same time as you are taking courses at another institution.
• You do not need a full course load to complete your last semester of study.
• You have medical reasons that prevent full-time study.
• You are on a 10-credit restriction due to academic warning or probation.
• You are doing a co-op work semester at the same time as per credit, part-time coursework.
• You are registered with the Centre for Accessibility and they recommend you take less than 12 credits.

Summer semester

For the summer semester, you can take as few credits as you want and pay per credit.

• If you register for several credits and withdraw from some of them (but not all of them), you may be eligible for a refund if you meet the deadlines set by the Office of the Registrar.
• If you withdraw from all your credits before the first day of classes, you are eligible for a 50% refund.
• If you withdraw from all your credits during the first two weeks of class, you are eligible for a 25% refund.

Note: All partial refund requests are final.

 

How to request a refund

1. Download and complete the international student refund form. 
2. If you want your refund to be sent to a Canadian bank account, you must attach a void cheque from your account or a printout of your account information to the form. You can also choose to have your refund sent to a bank outside of Canada (no void cheque required).
3. Fill out the form below, being sure to include the required attachments. 

Note: If you need more information or have questions about refunds, email us at interaccounts@ufv.ca.

PLEASE NOTE:  UFV will be doing fiscal year-end in March and April.  Refund requests received after March 18 will take 5-6 weeks to process.  Regular timelines will resume after April 8.

Related resources

Office of the Registrar dates and deadlines (includes withdrawal dates)