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Agent Communications

December 18, 2020 Winter 2021 Semester Reminders -REVISED

As we conclude in the year 2020, we want to thank your partnership and continuous efforts to recruit students for UFV.  We would also like to wish you and your families health and prosperity for the upcoming new year 2021. 

We sent an inaccurate update to you on December 16, 2020, which we would like to correct. Please note the following important and revised updates:  

  • UFV will be closed for the holiday season from December 24, 2020, at Noon (PT) to January 3, 2021. No one will be available on campus until we re-open for regular hours of operation on January 4, 2021.

  • Students who do not have their study permits by January 6, 2021 (Winter 2021 semester start date) can choose one of the following options:
    1. Students can start their semester while they wait for their study permit approval. Students should be aware that the Temporary Refund Rules for New Students – Winter 2021 will apply.
    2. Students can defer their admission to a future semester. Students should review Deferring an Offer of Admission and submit the required Request for Deferred Admission form by January 8, 2021Once UFV receives the completed request form, the Admissions team will review, process and provide the updated LOA for the deferred semester.

  • Students who have deferred their admission by January 8, 2021, and receive a visa rejection after this date, can continue to the deferred (future) semester or complete a refund request. Students can review the temporary Refund Rules for New Students – Winter 2021to assist with the decision. 

All new Winter 2021 students have been sent important information by e-mail for the start of the Winter 2021 semester, including our new online orientation CLIMB. Please encourage students to read their UFV e-mails carefully to prepare for their online classes or their entry to Canada.


April 24, 2020  Frequently Asked Questions (FAQ's): Online Learning

UFV has moved all Summer 2020 classes to an online learning environment. Due to global travel restrictions and other social distancing measures, many incoming international students for the Summer 2020 semester may be studying online from their own countries.

Please refer to the following FAQ's and check back for updates as required.

More questions?  Please contact us.


April 9, 2020  Fall 2020 Semester Extension of Deadlines

UFV is closely monitoring the COVID 19 pandemic and is working hard to keep students, staff and faculty safe. To support our fall applicants during this difficult time we have extended our deadlines as follows:

  • Application deadline is May 1
  • Full tuition fee deposit is required by May 15
  • Official document deadline is August 1
  • Final, official letters of acceptance will be issued without the reciept of the official documents. Full tuition fee deposit is required.

Questions?  Please contact us.


April 3 NEW! UFV accepts DET or Duolingo English Test score

Effetive immediately for Fall 2020 applicants, UFV will accept DET scores for English uprading pathway programs and academic program entry.

Please enter your DET score and uplaod a copy of the test score during the application process.


Jan. 22, 2020 NEW! Agent Commission invoices can now be submitted online.

Effective immediately, the UFV application portal allows agents to view their commission report prior to submitting an electronic commission invoice. By logging on to your agency dashboard you can take advantage of this new feature.

The deadline for electronic submission of Winter Commission invoices is January 31.  

An e-mail has been sent today with more details.  Please contact us if you did not receive the e-mail or if you have questions.


Dec. 1, 2019  New Student information for Winter 2020

The first two pre-arrival communications for newly admitted winter students have been sent. Please have your students review these communications which have been sent to their personal and myUFV student accounts.

For your reference, these communications are posted to Pre-Arrival Communications for New Students.  


Sept. 30, 2019 Winter 2020 Application Closure.

Oct. 1, 2019 Summer and Fall 2020 Applications Open.  Check Available programs by semester to confirm which programs are available for international students to apply to.

Computer Information System and Business programs continue to be very popular and have limited seats available for each semester.  UFV will continue to review applicants to these programs under a competitive entry structure.

Please remember to check the academic calendar for the program's entrance requirements.  If you need assistance to confirm if an applicant meets the entrance requirements, or if the applicant is eligible for pathway upgrading, please contact us.


Winter 2020 Business diploma applications 

Seats for this program are limited. With UFV receiving more applications than seats available it means that completed applications will be reviewed on a competitive basis.  

Please ensure that potential applicants meet all of the program's entrance requirements and upload the required documents (eg. English language score and all transcripts) when submitting the application. 

For more information on recruiting potential business applicants, please contact your UFV recruiter or country manager.


August 12, 2019 Winter Programs Closure

All CIS programs are now closed for application to the Winter 2020 semester. UFV has reached capacity for receipt of applications for both the CIS diploma and degree programs.

Completed applications will be reviewed and qualified applicants will be contacted. 


July 15, 2019 Winter 2020 Applications Update 

UFV will release offers of admission to qualified applicants this week.  Please note that all official documents are required for the offer letter to be released.  To review the updated procedures, specifically Steps 6 & 7, please go to Apply to UFV.

Please note in Steps 6 & 7,  the updated deadline for receipt of tuition fee deposit of Oct. 1, 2019


July 12, 2019  Computer Information Systems certificate (CIS) now closed for Winter 2020 application.  This program will be available to apply to when UFV opens the Summer and Fall 2020 semesters for application October 1, 2019.


June 11, 2019 NEW! Faster and Easier Refund Process

Effective immediately, UFV's new refund process does not require agents to fill out bank information to complete the refund form. All that is required in the new form is the student's name, UFV ID, e-mail address and student signature.

Please submit requests for the new form to:

For payments received through Western Union (WU), the refund process only requires the student to complete and submit the new form and the refund will be automatically processed back to their account.

For payments not received through Western Union (WU),  the process invovles two steps:  First, an e-mail will be sent from Western Union to provide a link to the refund portal, and then a second e-mail will be sent with a temporary password to access the portal. 

Once logged on the student can provide their bank information direclty to WUand their refund will be processed within 3-5 days if bank information provided is correct.


June 11, 2019  Winter 2020 Applications Update

Offers of admission have not yet been released to qualified applicants. If the submitted application does not have all the required transcripts and English language score, now is the time to send these documents to

Completed applications will be given priority processing, whereas applications missing required documents for evaluation, are 'Incomplete' and will not be processed.  

Don't delay, send those transcripts and scores today!


May 21, 2019  New programs

Coding Skill Associate certificate is available for the Winter 2020 semester which is currently open for applicationThis program will also be available for Fall 2020 when this semester opens for application October 1, 2019.

Digital Manufacturing diploma is available for the Fall 2020 semester which will open for application October 1, 2019.

Efective Fall 2019: Bachelor of General Studies is now the Bachelor of Integrated Studies.  No changes to the program, however, the name of the degree now better reflects how a student can build their own degree.


April 17, 2019

Welcome Week for new incoming Summer 2019 students is April 25 & 26.  Students must arrive with a valid study permit on one of those two days.  Please check Student Pre-arrival Communications for more information. 

No late arrivals--students still waiting on a a visa approval must apply for a deferral of summer admission by the latest April 30, 2019.  For more information on how to apply for an admission deferral, please go to Request for Deferred Admission.


March 29, 2019

International entrance scholarships were awarded this past week for the Winter 2019 semester.  A total of 19 post-secondary and high school applicants were the receipient of $1000 each for tuition fees for a future semester.  Both Indian and Vietnamese students were the countries represented with most applicants having been referred by our agents. 

Three local interim high students qualified as the receipients of the Fall 2019 semester B.C. Region High School International Student Entrance Scholarship. The students are from Brocton high school in Vancouver, and from Abbotsford's Robert Bateman high school.

Each student receives $5000 for tuition fees towards their fall semester.  Two of the students are from Brazil and the third student is from Vietnam.


March 29, 2019 -- UPDATE April 1, 2019 Offers of Admission will have UFV ID of 300XXXXXX

Effective immediately, offers of admission will no longer provide the student's UFV id 300XXXXXX and will now display the temporary  G ID number issued in the application process:  G00XXXXXX.

The change assists applicant's to log in at the application portal with their G ID number and PIN created in the application to check their application status and checklist for documents received or outstanding.

Until Western Union can adapt their software to include the new G ID format, please contact for the student's UFV permanent id number.


March 28, 2019

The Summer 2019 Data Analysis Post-baccalaureate certificate program will close for application on April 1, 2019. Qualified applications received at the application deadline will be given an extension for receipt of official transcripts and the tuition fee deposit.

All Fall 2019 semester programs currently open for application will close on April 1, 2019.

English Language Studies (ELS) program is open for application for the Fall 2019 semester until July 1, 2019.  Please note that only qualified ELS applicants may apply. If an ELS applicant is wanting to complete an academic credential after English upgrading completion they must note their goal academic program in the Notes of the application.  Questions?  Please contact us at


March 21, 2019

The Library and Information Technology diploma program is now closed for the Fall 2019 semester

Please review the list of closed programs for the Fall and Winter semesters at the application portal.

Feb. 22, 2019  Application Processing Update

Expect delays with application processing due to the high volume of applications received.  Average processing time from receipt of a completed application is approximately one month.

In some cases, depending upon the program applied to, the application review process can take up to six weeks or more.


Feb. 15, 2019  New Programs Available Fall 2019

The following programs are now open to apply to for the Fall 2019 semester:

Bachelor of Environmental Studies

Graduate certificate in Migration and Citizenship

Graduate diploma in Migration and Citizenship


Freqently Asked Questions (FAQ's) Summer 2020: Online Learning


1. Will international students who study online from their home countries for more than 50 percent of their program, as a consequence of global COVID-19 restrictions, still be eligible for the post-graduation work permit?

For the most up-to-date information, please continue to check the Immigration, Refugees and Citizenship Canada (IRCC) website regarding how online study impacts eligibility for Canada’s Post-Graduation Work Permit Program should global restrictions related to COVID-19 extend. The latest IRCC information can be found online, here. However, multiple bodies (CICan, Universities Canada, etc.) are lobbying strongly for the same exemption to hold true for the Fall semester.

2. International students may be studying online in a different time-zone, how will this work for participating in online classes? 

UFV’s Senior Academic Leadership Team has strongly encouraged deans and faculty members to use asynchronous teaching methods wherever possible. In addition, UFV’s Teaching and Learning Centre advises recording synchronous sessions and making them available to allow students who cannot attend the synchronous session to engage with the content at a later date or time.

3. How will UFV manage connectivity issues such as bandwidths and network access?

Naturally, online classes have specific technical requirements and unique academic procedures and expectations. To help students familiarize themselves with these conditions, UFV has an excellent tutorial site that shows students how to access their classes online, submit assignments, and more. 

All students should review this information thoroughly and make sure they have the necessary equipment and internet access to complete their courses. General tips on how to be a successful online student can be found here.Furthermore, it is important to note that a computer/laptop is likely necessary for all or most courses. A smartphone may not be sufficienct.

For students who are concerned about their ability to meet these requirements, UFV International can consider alternative options, including deferral, on a case-by-case basis.

4. In an online class, will students be able to contact their instructor with questions?  

UFV is proud of its ability to offer an exceptional learning environment, regardless of the medium of instruction. In fact, UFV was awarded a perfect 5-star rating in “Teaching” by Quacquarelli Symonds (QS), the world’s leading provider of services, analytics, and insight to the global higher education sector. One of the key factors in receiving this rating from QS was UFV’s low student to faculty ratio, which we hope to maintain, even in an online and/or remote learning environment. UFV’s teaching faculty will continue to interact with students; in some cases, the technology may even make this interaction easier.

Even in an online learning environment, students are able to email their instructor directly with questions they have (found in ‘Course Messages’), or post questions on the “discussion forum” within the online class.

 5. How will students access study materials, such as textbooks and library resources? 

The use of online materials is being encouraged when designing courses and programs for online/remote delivery. The UFV Library offers online resource access and has staff available to assist students online as well. In fact, UFV’s library reports that many of its best library resources are available online. 

For a general idea of the materials typically required for specific courses, we recommend that students read over course outlines on the academic calendar.

6. If a student does not qualify or pass the online semester will they have to pay the tuition fee again or how it will move further?

While grading schema for the summer semester are still under discussion, UFV has already made changes to its grading policies for the winter semester, which can be found online, here. Students are expected pass courses online as they would in a face to face class environment. General tips on how to be a successful online student can be foundhere.

7. Will you charge a different fee for online study?

UFV is exploring options to exempt students from certain fees. Even before COVID-19, UFV has offered many of its courses in an online format. Currently, tuition fees remain the same, regardless of the medium of instruction.

8. How will UFV support students if they must self-isolate upon arrival to Canada?

UFV International is in discussions with local hotels regarding availability and pricing should students wish to complete their mandatory 14-day quarantine at a hotel. UFV staff are required to work remotely and follow all BC government recommendations. International students arriving in Canada should check for updates regarding self-isolation plans and practices here and here. In regards to other services, the Abbotsford business community has quickly adapted to providing services remotely and grocery stores have been classified as an essential service and remain open.



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